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RESPONSES TO 1995-1996 RECOMMENDATIONS

Background

Annual review of responses to previous year's Grand Jury recommendations.

Method of Review

Review of 1995-1996 Amador County Grand Jury Final Report
Review of letters responding to recommendations
Follow-up interviews with responding agencies

Findings

The following is a summary of the recommendations contained in the final report of the 1995-1996 Grand Jury and the responses received to each recommendation. It is strongly recommended that interested parties read the full responses on file with the Superior Court. Follow-up information was gained through interviews with the responding parties. This information is current as of late April 1997.

Responses are abbreviated using the following categories:

Agreed
Response agrees to adopt recommendation

Disagreed
Response rejects recommendation

Unanswered
Response did not address recommendation

Completed
Response or follow-up investigation indicates that recommendation has been implemented

Pending
Response or follow-up indicates recommendation will be implemented in the future

Not Done
Follow-up investigation shows recommendation has not been implemented

Amador City

Response filed by Mayor of Amador City

Recommendation: City Council should review The Brown Act and Robert's Rules of Order.
Response: Agreed, Pending
Follow-Up: Completed

Amador County Board of Supervisors

Response filed by Vice Chairman, Board of Supervisors

Recommendation: Establish and adopt a policy and procedure manual for the administration of county departments.
Response: Agreed, Completed

Recommendation: Hold more frequent "town hall" type meetings within the districts during non-traditional work hours.
Response: Agreed, Pending
Follow-Up: Not Done

County Personnel Department

Response filed by Administrative Coordinator, Office of Personnel

Recommendation: Provide training to county department heads in employee evaluations and disciplinary actions.
Response: Agreed, Completed

Recommendation: The county establish and adopt a policy and procedure manual.
Response: Agreed, Completed

River Pines Public Utility District (RPPUD)

Response and attachments filed by RPPUD Director

Recommendation: Adopt new by-laws that comply with the Brown Act and Government Codes.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: Be certain in the future that all appointees to the board are registered voters before they are appointed.
Response: Agreed
Follow-up: Completed

Recommendation: All board members should be required to receive training in budget matters, the Brown Act and government codes which apply to the district.
Response: Agreed
Follow-up: Not Done

Recommendation: Old ordinances and resolutions should be reviewed and repealed where no longer accurate or necessary.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: All records which were removed without authorization should be returned to the district's office.
Response: Unanswered
Follow-up: Partially Completed (most but not all records returned)

Recommendation: Establish a procedure to prevent the unauthorized removal of documents and records of accounts.
Response: Unanswered
Follow-up: Completed

Amador County Unified School District (ACUSD) HVAC System

Response filed by Superintendent, ACUSD

Recommendation: Funds need to be allocated for the future repair and replacement of the HVAC units.
Response: Agreed
Follow-up: Completed

ACUSD Bus Fees and Procedures

Response filed by Superintendent, ACUSD

Recommendation: ACUSD should investigate reimbursement funding for bussing.
Response: Agreed, Pending
Follow-up: Completed (no reimbursement funding available)

Arroyo Ditch Water Usage

Response filed by CEO, 26th District Agricultural Association
No response filed by City of Plymouth

Recommendation: The City of Plymouth and Amador County Fair Board should establish better communication regarding the Ditch.
Response: Agreed
Follow-up: Completed

Recommendation: The City of Plymouth should establish measuring methods and rates for all Arroyo Ditch water users.
Response: Unanswered
Follow-up: Completed

Centralized County Building

Response filed by Director, General Services Administration

Recommendation: Make and implement positive plans so that actual work can begin.
Response: Agreed, Pending
Follow-up: Issue under study by Board sub-committee

Recommendation: Build new courthouse at the present courthouse square and utilize present courthouse as an annex.
Response: Decision Pending
Follow-up: Decision Pending

Recommendation: Use the existing hospital building when it becomes vacant.
Response: Disagreed

Amador County Sheriff's Office and County Jail

Response filed by Sheriff-Coroner

Recommendation: Replace damaged ceiling tiles found throughout the Sheriff's Office and use inmate labor to make the repairs.
Response: Agreed, Pending
Follow-Up: For update, see enclosed Amador County Jail report

Recommendation: Use photo lab for photographic purposes only.
Response: Disagreed

Mule Creek State Prison (MCSP)

Response filed by Warden, MCSP

Recommendation: Additional housing needs to be constructed in order to ease the inmate overcrowding problem.
Response: Disagreed

Plymouth City Government

Response filed by Vice Mayor, City of Plymouth

Recommendation: Adopt a written procedure for hiring and firing of employees.
Response: Unanswered
Follow-up: Not Done

Recommendation: Adopt a conduct and ethics handbook for Council members and employees of the City.
Response: Agreed, Pending
Follow-Up: Completed

Preston School of Industry

Response filed by Superintendent, Preston School

Recommendation: Install a surveillance camera in the entry room that should be monitored by personnel twenty-four hours a day.
Response: Agreed, Pending (1997-98 budget)

Recommendation: Modify the escape signal to just one horn blast lasting thirty seconds to one minute in length.
Response: Agreed, Pending
Follow-up: Signal changed to series of three blasts for escapes

Department of Social Services

Response filed by Director, Department of Social Services
No response filed by Board of Supervisors

Recommendation: The Board of Supervisors should allocate funding for recruitment of foster homes in the county.
Response: Unanswered
Follow-up: Disagreed, Not Done

Recommendation: The Department should keep a more efficient and accountable log for their vehicles.
Response: Agreed, Completed

Recommendation: The "on-call" worker should be allowed a vehicle to take home to expedite receiving children.
Response: Agreed, but against Board of Supervisors' policy
Follow-up: Not Done

Recommendation: Any employee doing field work or "on-call" should have access to a communication device.
Response: Partially Completed (one cellular phone for on-call staff)
Follow-up: Unchanged

Recommendation: Move to the Bartleson Building and ensure compliance with security and fire protection systems.
Response: Agreed, Pending
Follow-Up: Pending (move scheduled for April 1997)

Recommendation: Provide fire extinguishers and smoke alarms for current building, which can be moved to new facilities.
Response: Agreed, Partially Completed (fire extinguishers)

Family Support Division of District Attorney's Office

Response filed by Deputy District Attorney, Family Support Division
No response filed by Board of Supervisors

Recommendation: Establish policy to prevent unauthorized use of new computer system.
Response: Agreed, Completed

Recommendation: Provide a secure working environment for Division employees.
Response: Agreed
Follow-up: Pending (security enhancements approved by Board of Supervisors)

Jackson City Cemetery

Response filed by Mayor, City of Jackson

Recommendation: Establish a master plan for future Cemetery use.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: Establish actual surveyed boundaries for the Cemetery.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: Separate the Cemetery Fund from the General Fund so a more accurate of the true cost will be reflected.
Response: Agreed, Completed

Recommendation: Establish plot rates and service fees that are comparable for the region.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: Establish a system of drainage to allow for the natural water flow so as to not threaten grave sites.
Response: Agreed, Pending updated Master Plan

Recommendation: Correct all erosion problems and repair existing damage of grave sites.
Response: Agreed
Follow-up: Pending updated Master Plan

Recommendation: Establish fences and gates to prevent vehicles from using the Cemetery as a thoroughfare.
Response: Agreed, Pending
Follow-up: Pending

Recommendation: There should be pedestrian access from Church Street only.
Response: Disagreed

Recommendation: Remove Jackson City Corporation Yard off Cemetery land and restore the land for Cemetery use.
Response: Agreed, Pending updated Master Plan

Recommendation: Create parking facilities adjacent to the monument on Cemetery Lane.
Response: Pending updated Master Plan

Recommendation: Post signs at all entry points stating that desecration is a felony.
Response: Agreed
Follow-up: Pending

Recommendation: Post signs requiring minors to be accompanied by adults.
Response: Disagreed

Conclusions

None

Recommendations

The 1997-1998 Grand Jury should continue to follow-up on recommendations with pending action.

Response Required

None
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