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AMADOR COUNTY UNIFIED SCHOOL DISTRICT

BUDGET ITEM - MILEAGE

Authority for Review

Grand Jury jurisdiction provided by Penal Code Section 925.

Background

Complaint received by the Grand Jury claimed "administrators in the district (vice-principals, principals, and district level administrators) receive a monthly stipend as reimbursement for miles driven during the course of their duties. They do not submit a monthly report stating when they drove, how far, or for what purpose. The money is simply added to their checks, whether they actually drove any place in the course of their duties or not."

Method of Review

Interview with the Superintendent of Schools
Interview with the Assistant Superintendent for Business Services
Interview with the Assistant Superintendent of Instruction
Review of documents including Board Policy manuals, 1995-96 Administrative Salary Schedule, and proposed 1996-97 Administrative Salary Schedule

Findings

No administrators receive reimbursement for mileage traveled within a sixty-mile radius, with the exceptions of the Dean and the Media Coordinator. These two individuals file claims for actual miles traveled. The Dean travels between our high schools regularly and often attends conferences outside the area. The Media Coordinator travels from school to school within the district on a regular basis.

For other administrators, travel within the sixty-mile radius is not frequent. When it is necessary, it is deemed part of the job and there is no specific compensation or reimbursement provided.

All claims for mileage reimbursement must include supporting documentation. This method of reimbursement has been in effect for four years.

Conclusions

The Grand Jury found the complaint to be unfounded. The school district maintains an orderly and cost-effective system for administrators' mileage reimbursement.

Recommendations

None

Response Required

None
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